PLANNING & ORGANISING THE HOUSEKEEPING DEPARTMENT - Area Inventory List (AIL) & Frequency Schedule

 

PLANNING & ORGANISING THE HOUSEKEEPING DEPARTMENT

Planning is almost certainly the Executive Housekeepers most important management function. Without appropriate planning each day may present one problem after other. Planning should be undertaken in a organized manner in order to obtain set objectives. The step by step planning process may vary slightly from one hotel’s housekeeping department to another’s and different terminology may be in use diagonally companies, but essentially the sub-processes and tasks are the same. Housekeeping planning should be done on paper and needs to be properly acknowledged. The queries that arise at the beginning of the planning process lead to the formation of the basic planning documents. Certain papers & documents are essential and they are:

 

1.      1. Area Inventory List (AIL): 

Organization the work of the Housekeeping Department begins with creating an inventory list of all items within each area that will need Housekeeping care. Since most properties offered numerous different types of guestrooms, separate inventory list may be needed for each guest room type. When preparing the guestroom ‘AIL’, it is a good idea to follow the same system that room attendant will practice as their sequence of cleaning task & that supervisor will use in the course of their inspection. E.g. Area within a guestroom may appear on an inventory list as they are found from right to left & from top to bottom in & around the room.

 

 

2.      2. Frequency Schedule: 

It shows how often items on inventory list are to be cleaned. Items that must be cleaned on a daily or weekly basis become a part of a routine cleaning cycle and are amalgamated into standard work procedures. Other items which must be cleaned, monthly or less frequently are inspected on a daily basis but they turn out to be part of a spring cleaning programme & are scheduled special cleaning projects.